Governance: How is the project structured? Are decisions made timely at the appropriate level of authority? This includes not just the plan for action, but the action itself.Governance, Risks and Issues, Interfaces, Schedule, Data Migration, and Conversion The PAL monthly Assessment Rate is generally charged for project proposals at the start of the Alternative Analysis Stage through the end of the Solutions Analysis Stage. The Project Approvals assists customers in completing the necessary tasks to sufficiently plan their IT project, in order to receive final project approval from the California Department of Technology at the end of the Solutions Analysis Stage. The Project Approvals involvement will continue through the Procurement Analysis and Solutions Analysis stages. Conduct procurement while continuing with project readiness tasks.įor “reportable” IT projects through PAL, the Project Approvals and Oversight assigns resources when the customer commences the development of content for the Alternative Analysis Stage (Stage 2). Once the project is assessed for final readiness, it could be approved for execution. Select vendor, contract award, update the final budget, project plans and schedule. * Stage 4 – Final Assessment and Approval (Project Execution) Specify business level requirements, develop the procurement documents and assemble the solicitation package. * Stage 3 – Procurement (Project Procurement) * Stage 2 – Alternatives Analysis (Project Alternatives)Įnsure sufficiency of planning, organizational readiness and good documentation resulting in sufficient market research, alternative analysis and justification for the selected alternative. * Stage 1 – Business Analysis (Project Concept)Įvaluates completeness, the sufficiency of the business case and – whether or not the concept aligns with department and agency priorities. The PAL process is divided into four stages, each separated by gates of approval. The PAL process is divided into four stages, each separated by gates of approval: PAL is designed to improve the planning, quality, value, and likelihood of successful IT project success. PAL is nimble to meet the individual needs of departments and provides a guided approach for projects to follow, as well as an objective and consistent evaluation process. The California Department of Technology (CDT) requires departments to do comprehensive upfront planning with an emphasis on establishing a strong business case before a project is approved to move forward. The IPO Manager ensures that the State entity is addressing all planning needs consistent with statewide strategies, policies, and procedures and is progressing through the project approval process on a schedule appropriate to the project’s objectives. It also involves the evaluation of the sufficiency of market research and the thorough consideration of feasible alternatives which address the identified needs and benefits of the project. This process includes evaluation of organizational capacity, capability, and readiness for project management. IPO Managers work closely with agencies/state entities to assist departments in completing the required material for project approval and to ensure project proposals and plans are well thought out and clearly indicate programmatic benefits. Throughout the various project phases, the IPO Manager conducts the following: The IPO Manager also provides a written report (score card) at each project steering committee meeting. The Independent Project Oversight Report (IPOR) is issued on a monthly basis to the project steering committee and project sponsor – depending on the complexity of the project. IPO managers work hand-in-hand with Independent Validation and Verification (IV&V) services, which is to assess the quality of technical deliverables, as the checks and balance role for project oversight. The IPO managers are embedded in the project, review and monitor project health create project oversight reports escalate project risks and issues and assist project staff in developing appropriate risk and issue mitigation strategies. The California Department of Technology (CDT) conducts independent project oversight on medium and high criticality reportable information technology (IT) projects for departments and constitutional offices (Government Code § 11546, et al).
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